Canadian Embassy Qatar Jobs 2023 Apply For Common Services Officer Jobs In Doha

Under the general supervision of the Management and Consular Officer at the Embassy of Canada in Doha, State of Qatar, the common Services Officer (CSO) will be the mission’s primary point of contact for all common services provided either directly at the mission or through a Common Service Delivery Point (CSDP). The CSO position supervises one or more Common Service Assistant(s) (CSA).
Accountable for the provision of mission specific common services to mission clientele in addition to the coordination of regionalized common services requests from the mission to the CSDP. Responsible for delivery of more than one of the following common services: finance, human resources, property and facilities management, material management and procurement and management of information and documentation of the service(s) in accordance with established policies, guidelines and procedures.

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and Curriculum Vitae (CV) how they meet each of these essential qualifications.

Education:

• Successful completion of a university degree from a recognized university (or an equivalent combination of professional diploma combined with a relevant job role in finance and/or human resources for a minimum period of 5 years)

Language:

• Fluent* in English (speaking, reading, and writing).
• Fluent* in Arabic (speaking, reading, and writing).

* Fluency will be assessed by a variety of means including written assessment and interview.

Experience:

• Recent** experience working in an office setting for an international organization or a public/private company or a diplomatic mission.
• Minimum three (3) years’ recent** experience working in an office environment in an operational capacity with evidence of at least two (2) of the following areas as a central part of the role responsibilities:
o Financial management and budget reporting;
o Human Resources activities.
o Property and facilities management
o Material management
o Procurement
o Information Management/Information Technology (IM/IT)

• Minimum three (3) years’ recent** experience working in an office environment in an operational capacity with evidence of at least one (1) of the following as part of the role responsibilities:
o Implementation of company procedure/practice;
o Internal/external communications;
o Client service/liaison;
o Event/visit management.

** “Recent” is defined as within the last five (5) years.

Rated Requirements

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge/Abilities/Competencies:

• Knowledge of general administrative practices and procedures;
• Knowledge of budgeting and financial control principles;
• Knowledge of general human resources principles and procedures;
• Advanced computer skills, including in Microsoft Outlook, Word, PowerPoint, and Excel;
• Strong analytical skills, including financial analysis and attention to detail;
• Ability to manage multiple tasks, prioritize, and work under pressure to meet deadlines;
• Effective interactive communication – oral and written (with internal/external stakeholders);
• Professional integrity – ethical and sound judgement within a global context, discreet (able to handle sensitive and confidential information with diplomacy);
• Flexibility and adaptability;
• Intercultural proficiency – the ability to interact effectively and respectfully with people from diverse cultures;
• Teamwork – able to work as part of a team within a hierarchy; and
• Client service orientation.

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Advanced ability to communicate in French (reading, writing, and speaking);
• Master’s degree in a related field e.g. human resources, business administration;
• Professional accounting and/or human resources designations;
• Professional real property designation;
• Experience in more than two (2) areas of responsibility listed in Experience requirements;
• Work experience in Canada or in a Canadian organization;
• Experience supervising staff; and
• Knowledge of SAP financial accounting system.

N/A

• Working hours 37.5 hours per week, 5 days per week;
• Ability to work overtime on occasion when operationally necessary;
• Ability to work in diverse international and cultural environment;
• Understanding of values and ethics code of conduct;
• Vacation time, particularly during March and April, may be restricted due to operational requirements.

• Able to obtain and maintain a Government of Canada Reliability Status clearance;
• Must be a resident of the State of Qatar at the time of hire and must be eligible to work in Qatar;
• Valid Qatar work permit and no impediments to maintaining one;
• Successful completion of a medical check-up by a mission-approved physician; and
• All new hires on or after the effective date of October 6, 2021 are required to be fully vaccinated against COVID-19 as a condition of employment and to attest that they are fully vaccinated against COVID-19 prior to their starting date unless accommodation measures are granted.

Open to applicants who hold a valid work/residency permit and reside in Qatar during the hiring process (the selected candidate must provide a local address as proof of Qatar residence), who meet all of the essential qualifications and whose applications are received by the closing date. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. Please note: Relocation expenses will not be paid in any circumstance, and candidates with a tourist or visit visa are not eligible.

How to apply

• Please follow the link https://www.wfca-tpce.com/vacancyView.php?requirementId=4740& and complete the online application form.
• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: CSDPDHHumanResources/RessourcesHumaines@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.

Important notes:

• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Qatar does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• If you have any questions at any stage of the recruitment process, please send an email to: CSDPDHHumanResources/RessourcesHumaines@international.gc.ca

JD-CommonServicesOfficerENG.docx.pdf