Marsh and McLennan Qatar Careers 2023 – For Office Facilities Coordinator Jobs In Doha

Oliver Wyman – Office Facilities Coordinator – Doha

Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across nearly 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.

Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies – www.oliverwyman.com

Job Overview:

The provision of full administrative and accounts support to the business team. Maintain office services by organizing day-to-day operations to secure efficiency and compliance to company policies and procedures.

Key Responsibilities:

• Welcome visitors – offer refreshments, direct to allocated meeting space and informing the guest’s arrival to the meeting organizer
• Manage Office Services mailbox, incoming facsimiles, main reception phone line, and calendar
• Liaise with the office help / cleaning team and building support team for smooth day-to-day running
• Manage room bookings & configurations for both internal and external meetings/trainings/events – facilities’ set-up, catering, and IT coordination if A/V is required
• Office & building security access management (access cards or fingerprint enrollment)
• Office occupancy tracking & reporting (every Monday and Thursday)
• Operate online internal office applications – ZOOM, POW, Slack etc.
• Circulation of Office Services office-wide communications or announcements
• Courier services handling (local & international) and internal mail distribution from post office
• AMEX corporate card enrollment & cancellations
• First Aid training certification (arranged internally)
• Car parking card distribution management and parking policy briefing
• Office maintenance – liaising with Facilities Specialist for support, tracking and reporting.
• Liaising with the office Landlord, contractors on Facilities
• HSE processes & policy implementation
• Office Services onboarding/offboarding process management (Welcome to OW induction, allocation of office access, pigeonholes, ordering of business cards, pedestal, lockers, update in phone directory, parking card access, AMEX card enrollment)
• Stock takin – ordering, and receiving of both office and pantry supplies
• Point of contact for local contracted hotel affiliations and BCD relationship
• Maintain up-to-date vendors/contractors list and manage relations/services and schedules
• New vendor set up with accounts payable team.
• Oracle invoice management (iProcurement system)
• Liaising with MGTI Dubai team on basic local support, shipment of devices
• Assist with basic ZOOM troubleshooting and audio-visual conference room connections and set up
• Assist with Office Printing
• Liaising with other interdepartmental ad-hoc inquiries
• Main point of contact for Office Services Doha

Experience Required:

• At least three years’ experience at working in a similar role.
• Experience in financial services, management consultancy and/or a professional services environment a plus
• Oracle knowledge a plus
• Basic IT Skills

Skills and Attributes:

• Must have a professional demeanor, excellent command of English for both verbal and written Must possess the following characteristics: Calm, friendly, warm, confident, works well under pressure, goal-oriented, detail-oriented, time conscious for deliverable.
• Positive and proactive while still be collaborative
• Highly organized and detail-oriented, yet operates well within a team, as well as independently
• Professional, tactful and able to engage with colleagues at all levels in the firm
• Problem solver – able to work with other teams and staff members effectively to reach a viable solution and goal
• Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverable to the highest standards.
• Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment
• Maturity, poise and judgment
• Ability to maintain and respect confidentiality
• Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
• Ability to undertake projects and produce quality and timely results
• Self-starter, strong initiative, confidence and ability to work with little guidance
• Collaborative team player
• Positive attitude, sense of fun: is collegial and friendly
• Ability to juggle several tasks at once, to prioritize and manage own time – Not a clock watcher or someone who is unwilling to step outside their job description
• Methodical, organized and excellent attention to detail
• Flexible attitude; embraces change, hard-working, cost conscious and results driven
• Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman

Technical Skills:

• Strong Word, PowerPoint, Excel and Outlook skills.
• Video conferencing knowledge a plus.
• Excellent English
• Basic IT Skills
• Please send us your application in English.